Statutes of the Community Council
- Designation of the Council
The Council shall be known as THE BRITISH COMMUNITY COUNCIL, LISBON.
- Headquarters of the Council
The Headquarters of the Council shall be at the Lar de Boa Vontade, Av. Loureiro 251, Carcavelos, 2775 PAREDE, by consent of the Home, or at such place as may be determined by the Council from time to time.
- Mission of the Council
To bring together and support member institutions allied to the British Community in Lisbon within a flourishing and well organised philanthropic council that reaches out to the wider community.
- Aims of the Council
- To provide effective leadership for the community.
- To bring together people and organisations with an interest in Britain.
- To link with our host nation and other international community organisations.
- To help strengthen bonds between member organisations.
- To encourage and facilitate communication within the community and spread information on community events and organisations to a wider audience.
- To observe national occasions and generate interest in Britain in Lisbon.
- To promote friendship and understanding between the British, Portuguese and other communities.
- To raise funds for charitable organisations as selected by the Council.
- Composition of the Council
- The Council shall consist of British residents in Portugal over the age of eighteen residing in the Lisbon area. Persons of other nationalities may also be members of the Council if representing a British Institution, or an institution which in the opinion of the Council serves the interests and needs of the British Community and providing such person is accepted to be a member by the other members of the Council.
- The members shall comprise one annually nominated representative of each British Institution, or Institution which in the opinion of the Council serves the interests and needs of the British Community in the Lisbon area. Members of the British Community up to a maximum of seven may be co-opted by these representatives, if thought necessary.
- British Institutions, or Institutions which, in the opinion of the Council serve the interests and needs of the British Community, shall be deemed to be those set out in the attached list; and any other Institutions hereafter elected to the Council that shall be added to the list.
- The Church of England, the Church of Scotland and the Roman Catholic Church of the Irish Dominican Fathers shall be represented on the Council by their respective Chaplins.
- The Council shall invite H.M.Ambassador to nominate a UK based officer to act as 'Liason Officer' between the Embassy and the Council.
- The Liason Officer should attend all meetings between the Embassy and the Council, but is not entitled to vote.
- The Council may elect to its'membership other charitable organizations if it considers that it would be of advantage to its' objectives to do so.
- Nomination of the Council
Each Institution shall, not later than 31st. March each year, advise the Honorary Secretary of the Council, in writing, of the name of its' representative chosen to serve on the Council during that year.
- Vacation of Office and Filling of Vacancies of the Council
- Disqualification - Any member of the Council who, in any one year is absent from three meetings of the Council or three meetings of any sub-committee of the Council of which he may be a member without giving satisfactory explanation for his absence shall be considered as having ipso facto ceased to be a member of the Council unless the Council otherwise resolves. In the case of his ceasing to be a member, this fact shall be notified by the Honorary Secretary of the Council to the Institution he/she represented or, in the case of a co-opted member, to the individual concerned.
- Removal of Members - Any member of the Council may be removed by a two-thirds majority vote at a meeting of the Council at which at least 75% of the members of the Council is present. Voting in this case shall be by secret ballot, all members present voting and no abstentions being permitted. The member so removed shall be informed of the result in writing.
- Resignation - Any member of the Council who desires to resign shall notify the Honorary Secretary of the Council, in writing.
- Filling Vacancies - Any vacancy on the Council shall be filled forthwith by the Institution concerned, or by the co-option of another member if the vacancy be that of a co-opted member.
- Office Bearers of the Council
The officers of the Council shall be:
Names for officers should be proposed by any member of the Council up to the 31st. August of each year. Election shall take place at the first Council meeting after September 1st. of each year. The three persons elected as officers by the Council should be confirmed at the Annual Meeting of the Community which should be held prior to November 30th. of each year. The confirmation is by majority vote of those present. Failure of any officer to obtain confirmation requires the Council to make new nominations for the post (s) in question. Following a new election confirmation would be required at the next Annual Meeting by majority vote.
- The Chairman
- The Honorary Treasurer
- The Honorary Secretary
- Meetings of the Council
- The Council shall meet not less than four times each year. The dates of the meetings shall be determined by the Officers of the Council.
- The quorum shall be:
- For rescinding or amending a previous resolution of the Council and for removing members of the Council(as provided in Clause 6b), 75% of its members.
- For all other business more than half of its members personally present.
- A member of the Council shall have one vote for each institution he/she represents. Voting shall be by a show of hands and, except as provided for under Clause 6b, any resolution shall be deemed to have been carried if passed by a simple majority of members personally present and voting. In the case of equality of voting, the Chairman will have the casting vote.
- The Honorary Secretary shall keep in book form:
- Minutes of all the meetings of the Council.
- A register of attendance at such meetings.
- A calendar of all Community events.
- Financial and Other Powers
The banking accounts of the Council shall be operated by the office - holders of the Council. They are prohibited from any dealings in realty and from pledging the credit of the Council in any way without the specific authority of the Council, given on each occasion. For any other than financial matters previously approved by the Council, the signatures of two of the three office bearers shall be sufficient to bind the Council.
- Sub-Committees of the Council
- The Council may from time to time arrange for the formation of Sub-Committees with such powers and duties as it deems advisable.
- Members of the Sub-Committees shall be appointed by the Council and such Sub-Committees shall elect their own officers.
- Any Sub-Committee may, as and when it may deem advisable, co-opt any member of the British Community.
- Minutes of the meetings of such Sub-Committees as may be determined by the Council, and a record of attendances thereat, shall be kept in book form by the Honorary Secretary of the Council.
- Each Sub-Committee shall decide what constitutes a quorum for its' meetings and shall otherwise regulate its' meetings as it thinks fit.
- Meetings of the British Community
- In order to maintain touch with the British Community, the Council shall convene an annual meeting of the Community.
- Extraordinary meetings of the British Community shall be called on the written request of 25 members of the British Community addressed to the Honorary Secretary stating the object of the meeting.
- Reasonable notice of meetings shall be given to members of the British Community through member Institutions of the Council.
- All members of the resident British Community over the age of eighteen residing in the Lisbon area, shall be entitled to attend meetings of the Community and to vote thereat.
- The quorum for such meetings of the Community shall be 25 persons entitled to attend and personally present except in the case of extraordinary meetings held for the purpose of altering these Statutes, when the quorum shall be 40 such persons.
- Voting shall be by a show of hands, no proxies being allowed.
- Any resolution shall be deemed to have been carried if passed by a simple majority of persons entitled to attend and personally present and voting, except where the resolution is for the purpose of altering these Statutes, in which case a two-thirds majority of such persons shall be necessary.
- The Honorary Secretary of the Council shall keep in book form the minutes of such meetings and a record of the attendances thereat.
- Reports by the Council to the Community
At the annual meeting of the Community, the Council shall issue a report to the British Community of its activities during the preceeding year, including a financial statement duly audited.
The Council shall appoint auditors each year from outside its members.